Minute of the River Clyde Homes Board, Wednesday 21 September 2011

1.            The Board approved the accounts for the 2010/2011 financial year. The association made a surplus of £2.8 million which is put in a reserve to spend on future maintenance and investment in the stock.

2.            The Board is having a development day on 4 October 2011 to learn more about the issues facing the front line staff.

3.            Staff changes in the Investment team were approved.

4.            Tenant Involvement Strategy was approved to consult with staff, residents and other stakeholders over a 3 month period.

5.            The Board agreed new governance policies for Board Membership, Code of Governance, Disclosure of Interest, General Membership and Standing Orders and also approved  a new Equalities, Diversity & Inclusiveness Policy.

6.            The Board noted the wider role projects that had been approved for funding - Grand Central Savings in Nicholson Street, Inverclyde Green Team - environmental works at Port Glasgow multis and Monkton Place, Starter packs Inverclyde and the Green Doctor.

7.            It was agreed that the environmental budget for 2011/12 would focus on areas where there are health & safety issues to resolve.

8.            Changes to the demolition programme were agreed and the framework contractors are to be asked to submit quotes to demolish stub blocks in Mallard Bowl.

9.            The Annual General Meeting is being held on 28th September 2011. The proposed Board to be ratified at the meeting is:

• ·         Tenant Representatives - Katrina Anderson, Anne Marie Bagstad, Alex Bowers, Wilson Dunlop, Mary Moulden
• ·         Community Representatives - Alan Duncan, Kennedy Foster, Fergus McCallum, Sam McEwan
• ·         Council nominations - Jim Clocherty, Tom Fyfe, Terry Loughran, Innes Nelson,

10.          It was agreed to transfer land at Sir Michael Street to Inverclyde Council to enable a Big Lottery bid for a play area to be submitted

11.          It was noted that River Clyde Homes' offices in Wallace Place, Belville Street and Scarlow Street would close on 30 November 2011 to facilitate the move to the new offices at Roxburgh House. The new offices will open on 5 December 2011. The board also agreed that instead of opening later on a Wednesday morning for staff training and meetings, the offices would close instead earlier on Wednesday or Thursday afternoon (to be confirmed nearer the time). This is to ensure that staff training can take place when the phone lines are least busy.

12.          The board noted the progress with a Big Lottery application for the Belville Community Association for a Community Garden.

13.          The board noted the wishes of local residents in Cumberland Road/ Westmorland Road and Stafford Road regarding letting of new build homes. For residents with the same waiting list points, priority will be given to households with the longest period of residency.

14.          Approval was given to tender for internal refurbishment works, insurance cover and a new development of up to 60 homes at Woodhall phase 2.

15.          The board noted the progress with a working group of residents looking at a review of caretaking services and charges. The first meeting of the group had been a lively debate and the next meeting was scheduled for the end of September.